2014 Winter Olympics - Sochi, Russia - February 7-23

Trip Planning Guide

The XXII Olympic Winter Games marks a first for Russia, as it has never before hosted the Winter Games. The games will be held in Sochi, which has a population of 400,000 people and is situated in Krasnodar, the third largest region in Russia.

The games will be organized in two clusters: a coastal cluster in Sochi for ice events and a mountain cluster in the resort town of Krasnaya Polyana for snow events. Travel time is only about 30 minutes between the two locations, making it one of the most compact games ever.

Sports will include Alpine skiing, biathlon, bobsleigh, cross country skiing, curling, figure skiing, freestyle skiing, ice hockey, luge, Nordic combined, short track speed skating, skeleton, ski jumping, snowboarding and speed skating.

The nearest airport is Sochi International Airport (URSS). Aircraft parking at this location will be limited to government aircraft and aircraft carrying Olympic Committee personnel. Other aircraft traveling to this airport will be required to drop the passengers and reposition the aircraft at an alternate airport.

Security

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What is this?

Crime is one of the primary security concerns for travelers to Sochi, although crimes rates are lower than in other major Russian cities. Although there have been no major attacks in Sochi, terrorism also continues to be a concern, especially given attacks in Moscow and the increased profile of the city in relation to its hosting of the 2014 Winter Olympics. Demonstrations are relatively uncommon in Sochi, but may be a concern in relation to the Olympic Games. Countrywide security concerns, such as corruption, can affect travel to this location.

For a more indepth security analysis contact Colt Trip Support or UnitedHealthcare Global Risk direct via colt@frontiermedex.com

Olympic Games
Security Report

Landing Permissions

Under normal conditions, permission to land is typically granted in seven business days. However, it is advised that operators request permission to land two to three weeks in advance due to the expected increase in traffic and parking restrictions. We anticipate last minute permission requests to be very difficult to secure, including changes. Operators should submit landing applications early and not deviate from planned landings. More information on data required to support a request is available in the PDFs below.

Private Landing
Charter Landing
  • New Russian CAA Regulations

    Effective May 30, 2013: To expedite and simplify existing procedures, the Russian CAA has implemented new rules and regulations for applying and obtaining overflight and landing permits. Read more about the permit changes here.

Airport Permissions

Arrival Slots

All flights arriving to Sochi require landing permission and slots. Allocation and landing permits are controlled by FSS. Flight categories are contained in NOTAM A3075/13. Slot approvals will carry a arrival time stamp with little deviation (+/- 30 mins).

Accommodations

There is a significant amount of construction going on in support of the games. However, availability of hotel rooms at major international hotel chains is limited. It is expected that about 47,000 hotel rooms will be available, with 27,000 of these rooms being built specifically to house Olympics attendees. The majority of the hotels are rated at or below three stars and typically have strict policies concerning reservations, deposits, stay minimums and cancellations.

U.S. Visas
Foreign Visas

Cabotage

Cabotage regulations are strictly enforced in Russia. It is important that the same passengers who arrive on an aircraft depart on that same aircraft. Landing applications must show passengers arriving and departing for each stop in Russia. At the discretion of the Russian Civil Aviation Authority, exceptions to the cabotage rules may be obtained during the permit application process. After the landing permission has been granted, requests to change schedules and manifests are not appreciated by the Russian CAA.

Navigator Requirements

Russia typically requires a Russian navigator to be on board the aircraft for operations to domestic airports. At this time, it is not clear whether or not this will be required at the primary and alternate airports supporting the games. Typically, a navigator is requested during the landing application process. We will continue to monitor and update this site when this information is available.

Ground Handlers

Founded in 1994, CCAS RusAero, is the leading ground handling company in Russia dedicated to private, business, VIP and governmental flights. Our agent has been very successful in dealing with complex schedule itineraries, last minute changes, superior customer service, and arranging ancillary items such as maintenance assistance and world class catering. Presently they handle approximately 4,500 flights per month. RusAero staff and supervisors will be on hand at all major airports facilitating the Winter Games.

One of RusAero's sister companies is Jetport South. In St. Petersburg, Jetport opened the Center for Business Aviation at Pulkovo-3 (ULLI). In anticipation of the Winter Games, Jetport South has been established to service business aviation in the following four Russian cities: Sochi (URSS), Krasnodar (URKK), Anapa (URKA) and Gelendzhik (URKG).

RusAero and its sister companies have provided excellent service for Colt's customers for 15 years.

Fuel

Fuel is available in Sochi. However, due to restrictions placed on arriving aircraft and the requirement to reposition, supply is expected to be extremely limited. Operators should check NOTAMS on fuel supply and availability at URSS.

Contact your Colt sales representative for updated pricing for URSS and the alternate airports listed below.

Airport & Handler Information
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NOTAMs
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Alternate Fueling Options

The following airports that might be used to pick up fuel and tanker into Sochi to avoid having to rFuelFinder there.. These airports and handlers have been pre-qualified to ensure quality handling, good fueling processes and easy to obtain landing clearances. Please contact Colt's Trip Support Team for more information.

Private
Landing
Charter
Landing
Airport
NOTAMS
Airport &
Handler Information
U.S.
Visas
Foreign
Visas
Private
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NOTAMS
Airport &
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U.S.
Visas
Foreign
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Private
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Airport &
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U.S.
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Foreign
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Private
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Airport &
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U.S.
Visas
Foreign
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Private
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Airport &
Handler Information
U.S.
Visas
Foreign
Visas

General Event Information

Resource Links

Below are links to helpful information about embassies in the U.S. and Russia, news feeds, security alerts, visa and passport requirements, information on health and general country statistical information. Additionally, you will find links to regulatory services such as the International Flight Information manual and the Russian Aeronautical Information Publication.

Visa and Passports

Travel Docs.com - Passports US Citizens: Passport Requirments; New, Renewal, Second Valid Passport, Additional passport pages, lost or stolent - Details and printable applications.
Travel Docs.com - Visas US Citizens: Tourist Visa, Business Visa, Diplomatic Visa, Vaccinations, Travel Information and other links.
Passports and Visas.com All Nationalities: Information on various visa types for all nationalities traveling to Russia

Regulatory Resources

International Flight Information Official Page from the IFIM.
Country AIP Offical website for the Russian AIP

General Resources

The World Fact Book Country facts about the Russian Federation as reported by the US CIA and the ability to print.
Embassy of United States US Embassy in Russia: Contact information, news and events.
Other Embassies Ability to find Russian embassies in other countries.
U.S. Department of State A list of all current Travel warnings issued by the state department for any country in the world
World Health Organization General health statistics, contact information, and other resource information.
Center for Disease Control Health Information for travelers to Russian Federation.
General Country Information Geography, History, Wars, Government, etc.
News: Reuters Latest news on Russia as distributed by Reuters news agency.
News: Fox News Latest news on Russia as distributed by Fox News.
News: The Guardian Latest news on Russia as distributed by The Guardian news agency.
Country Maps Google Country map: Earth, Satelite, Terrain.
Worldwide Country Code Information Complete guide to make a phone call from anywhere in the world.
NBAA Sochi NBAA Sochi 2014 Winter Olympics Information.

The information provided is based on current information at time of publication and may be subject to change.
Please contact your Colt Trip Support specialist for assistance and services.

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